Online board rooms are gathering that is held in real-time with the help of online conferencing software. The software lets participants connect with each other through an internet camera and speaker so that they can see each other’s faces and hear each others’ voices. It also lets the participants to share their screens and collaborate on documents. Zoom and GoToMeeting are two of the most well-known online meeting rooms.
Unlike face-to-face meetings virtual conferences are more difficult to keep participants engaged. Participants may be faced with the urge to check their email or text messages, and may also struggle with distractions like kids and pets. The difficulty in keeping attendees focused on the conversation is the reason why certain board members prefer to meet face-to-face.
Board meetings are important and formal occasions in which the Board reviews the organisation’s performance and determines its future strategy and gives direction to management. In certain organizations, the Board may hold its meetings in their own designated boardroom. Other organizations might choose a venue that is reflective of the importance of the event such as a conference center or hotel.
Board portals are a great way to conduct virtual meetings, reducing expense and complexity of governance processes. It will eliminate the need for physical books for board meetings that require a substantial investment in binding, paper and printing, and shipping costs. It also reduces the time needed to prepare and distribute board materials and reduce the risk of sensitive information being exposed via email or personal file sharing systems. A good portal for board members will have security features like robust Q&A and an audit trail of the activities of users. It should be compatible with a variety of operating systems and devices, including iOS and Android.
